Good morning, Maya
Fernhollow Goods wants to stock your candles
A boutique on NE Alberta asked for about 40 units a month. Aria drafted terms: $16.80 per unit (30% off retail), first order paid upfront. Your margin stays around 64%. Nothing has been sent to them.
See the thinking
Can we make them? 40 more units fits your pour schedule (~1,000/mo capacity). The tight spot is Cedar Smoke fragrance oil. See the next card.
Is it worth it? ~$672/month at a 64% margin, versus $24 retail. Wholesale doesn't cannibalize the market stall.
Why it waited for you: quoting a price is a promise to a customer, and your rules say only you make promises.
Cedar Smoke is about to run out
9 candles left, about 4 days at the current pace. The next batch needs fragrance oil you don't have, and your supplier takes 10 days. Ordering costs money, so it's your call, not Aria's.
- A
Refunded order #1187, cracked jar, no return asked for. Your rule since 24 July: refund under $50 with a photo, just do it.
- A
Told a customer we don't know the Cedar Smoke restock date yet. Your rule since 25 July: never promise a date the supplier hasn't given us.
- A
Reconciled Saturday's market stall cash against the notebook photo. Your rule since 26 July: photograph the page every Saturday.
- A
Tagged 3 orders as gift notes so packing sees them. Routine: daily orders review.
Four things Aria used to ask you about. It stopped asking because you already answered.
- A
Reviewed all 11 of yesterday's orders against the bank. Everything matched.6:58 am
- A
Suggested a new routine: Handling wholesale inquiries, so next time this runs the same way without improvising. waiting for you6:41 am · review it in Rules
Activity
- ADrafted wholesale terms for Fernhollow Goods and held them for your approval. waitingUnder your rule: only Maya makes promises to customers
- MYou made a rule: restock dates are never promised unless the supplier confirmed one.After a draft almost over-promised
- ALearned: don't promise restock dates. A reply draft said "back next week" with nothing to back it. Caught at your review, nothing sent.Deposited as a lesson, so it does not happen twice
- MYou approved a refund for order #1207 and sent it yourself. Aria only drafted it, then checked it landed right.Under your rule: refunds are always your hand, never Aria's
- RRen's Saturday market sales now get photographed into the books. Your call, after Aria noticed cash sales were invisible.A gap Aria reported rather than guessed around
- ALearned: Shopify's fees show up two days late, so money is now checked by payout date. No more false alarms.Became a rule with your OK
Nothing from them this week.
Rules
New routine: handling wholesale inquiries
Next time a shop asks to stock you, Aria would: check what they asked for → price it from your real costs and capacity → draft terms → always stop and wait for you. Nothing sent without your OK.
Refunds are drafted, never sent
Aria prepares the reply and the numbers; you press send. Always.
No promises we can't keep
Restock dates only appear in replies when the supplier confirmed one. Otherwise we say "we don't know yet", honestly.
Money is checked by payout date
Card fees arrive two days late; checking by payout date means a mismatch is real, not noise.
Spending is always yours
Aria can flag, price, and prepare an order. Placing it is your tap.
Morning money check
every morningReads yesterday's orders and matches every payout to the bank, to the cent. Stops for you: any mismatch, anything touching a refund.
Low-stock watch
every morningChecks shelf counts against how fast things sell. Under a week of cover, you hear about it. Ordering is never Aria's call.
Market-day records
SaturdaysRen photographs the stall's cash sales; Aria puts them in the books that evening, so Saturday money is never invisible.
Weekly look-back
SundaysReviews the week, what worked and what almost went wrong, and suggests changes to these rules. Suggestions land here, waiting for you.
- MOnly Maya approves spending, makes promises to customers, or changes these rules.
- AAria reads everything, reconciles, drafts, and suggests. It cannot spend or send. Not won't: can't.
- RRen runs production and brings in the market-day sales.
Team
Add a teammate
A 30-second interview. Mainmind drafts their role in plain words, and nothing exists until you approve it.
Who's joining?
What will they handle?
What comes back to you?
Always yours, no matter who joins: spending money and changing the rules. Anything else?
Priya, packing and shipping
Nothing has been sent. Approving records the role in your company file and sends the invite.
Maya
The only one who can approve spending, send promises to customers, or change the rules.
Ren
Runs production. Saturday market sales come in through Ren's photos.
Aria
Reviews orders, reconciles money, drafts replies, suggests routines, always inside your rules and never past them.